● A designated appointed employee at your company will be responsible to collect and prepare all the relevant payroll documentation that is needed for the payroll input, and will forward the documentation and data to Guardian Outsourcing by the cut-off date agreed upon for processing.
● At Guardian Outsourcing the designated payroll administrator responsible for your company payroll will process all documentation and data received.
● After all the data is captured the payroll administrator will conduct a variance review and forward you a query list, if necessary.
● Your designated appointed employee must check the query list, make the necessary changes and supply the outstanding documentation. The payroll administrator then applies the relevant changes as per your query response and data received.
● You will be provided with a final payroll document that gives you the total pay run details for your approval.
● Once signed off, the Guardian Outsourcing payroll administrator creates an EFT file that is sent to you electronically.
● You then import the EFT file into your internet banking and transfer the funds to your employees.
● Guardian Outsourcing print all your payslips and distribute them as per your preference.
● After the payments are done, Guardian Outsourcing e-mails all the required reports as agreed upon.
● You will remain responsible for third party reconciliations and payments from our generated reports that we supply electronically.
● Guardian Outsourcing will submit the electronic UIF declaration to the Department of Labour.
● A designated payroll administrator who will personally deal with your Company
● We can process weekly, monthly and fortnightly wages and salaries
● Medical aid, provident fund and pension fund administration
● Reconciling all deductions, and supply you with the relevant reports
● Workmen's Compensation annual returns
● Standard and specialized reports as per your requirements
● Leave administration
● Distributing payslips
● Reduce your payroll administrative cost, no need for any license fees and cost of payslips
● SARS
o Monthly EMP201
o Prepare import for periodic and annual submission
o Prepare IRP5’s and IT3 certificates
o Obtaining tax directives on behalf of the employee or company
● Maternity Leave
o We can take over your payroll during the period your Payroll Administrator is on maternity leave.
o We guarantee confidentiality and integrity.
o Our service is not only cost effective, but also offer you peace of mind as our experienced payroll staff will
o continue running your payroll without any interruptions to the process until your Payroll Administrator returns.
● Providing short term labour for up to 3 months, which include the following categories:
o Drivers and driver’s assistants
o Supervisors
o General workers
o Forklift drivers
o Cleaners
o Baler operators
o Sorters for the recycling industry
● Providing longer term labour for these additional categories:
o Unarmed Security Officers
● Labour Relations services:
o Chairing and/or initiating disciplinary hearings
o Attending and/or assisting in counselling sessions, grievance hearings and performance appraisals
o Testifying at arbitration and/or Labour Court should we have chaired or initiated a disciplinary hearing for you
o Attendance and preparation for conciliations and arbitrations
o Attending meetings with trade unions, Department of Labour and Work Place Forums [if applicable] as well as any general meetings deemed necessary
o Attending interviews, including exit interviews
o Assisting with retrenchment procedures [if applicable and if necessary]
o IR training for managers and supervisors
o Drafting contracts of employment and relevant policies and procedures
o Drafting of warnings and notices for hearings
